Last March, the world closed down in a bid to fight the global pandemic. For over a year now we have experienced virtual meetings, classes, conferences, and interacting with people from our laptops inside of our homes. With lockdowns and vaccinations starting to show a good effect the world is slowly, and cautiously, starting to reopen. Understandably people are still unsure and may feel anxious about being in public and socializing with people for the first time in over a year.

The current state we find ourselves in is complicated. Nobody knows what’s around the corner and for that reason, for now, virtual events still remain the safest option. However, the value of in-person events is undeniable and offers opportunities that you just can’t achieve in the same way, virtually. If you’re thinking about returning to in-person events, attendees need to be made a top priority and must feel confident and safe. This can be achieved through careful planning and reducing the risks as much as possible. For transitioning safely back to in-person events, take into consideration these 5 tips.

1. Take additional safety measures:

Additional safety measures need to be assessed before, during, and after the event. Provide staff with extra training to ensure they understand the importance of social distancing and monitoring their symptoms. Also consider that you may need extra equipment for your event e.g., thermometers, hand sanitizer, etc., and make sure that your partners and vendors are also on board with these practices so that you can deliver a safe event.

The CDC recommends conducting health checks for staff and attendees during events.

2. Make your face mask policy clear and stick to it:

Masks have proven to be effective in preventing the spread of Covid-19, so make sure you communicate clearly your event’s mask policy. Keep in mind that different states and cities will have different rules – some mandating masks in public places. On the day of the event, it’s a great idea to keep plenty of masks and hand sanitizer available for guests.

3. Set up the space for social distancing:

Simple ideas such as spacing seats 6-feet apart, marking outline spaces for registration, or even extra monitors outside can help you achieve social distancing and can also be used as marketing and branding opportunities. Using Yotme at your event can create extra digital moments such as touchless registration, payments, and digital streaming. These digital aspects help to avoid the use of shared materials and give attendees options on how to feel most comfortable at the event.

Refer to the CDC’s Daily/Weekly Readiness Assessment for events and gatherings.

4. Make the event hybrid:

A hybrid event is a respectful option as not everyone will want to travel or be able to with restrictions in place. It’s a great way to make attendees feel that their safety is important to you. By mixing virtual and in-person aspects, the event will be more inclusive and even allows you to reach a bigger audience via streaming. This event flexibility can help create opportunities and with Yotme you can even add additional interactive digital elements to your event, for example, silent auctions.

5. Be prepared to go back to virtual:

Even with all the safety measures and protocols in place, nobody knows what the future holds. We’re still living through a pandemic so stay informed and be ready to adapt your event should things change.

For your next event, get in touch with Yotme and see how we can help you deliver and tailor your event to the current world, whether you’re still hosting virtual events, ready to embrace hybrid, or making the move back to in-person, Yotme are here to help!


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